A Business Van can be a practical choice for colleagues travelling together, but the useful question is not simply how many people can sit in it. A team may also carry large suitcases, cabin bags and shared presentation equipment. Those items need to fit safely with the passengers in the actual vehicle offered. Prepare a short luggage manifest before requesting the transfer. It gives dispatch a better basis for recommending a suitable arrangement and avoids assumptions at the airport.
Count cases by type
Ask each traveller for the number of large and cabin cases, then add any shared equipment. Mention dimensions for items that are unusually bulky or cannot be folded. A general statement such as normal business luggage can mean very different things across a team. Identify anything the passenger needs during the drive so it can be considered separately from boot luggage. Do not assume that a seat can be used as an unsecured storage space.
Check passenger numbers for each leg
The arrival team and departure team may differ. A colleague might join in Davos or leave on another flight. Give the count for each movement and confirm any changed luggage total. If the group includes a child, provide the appropriate seat requirements; child seats cost CHF 15 per seat per booking. The vehicle needs to suit the combined seating and luggage arrangement, not merely the adult headcount shown on the first request.
Describe the desired cabin use
If the guests prefer to travel quietly, hold a conversation or keep part of the team together, explain that preference. Do not assume a particular seating configuration or a private meeting environment without confirmation. A vehicle cabin is still a public-road travel environment, so avoid planning sensitive calls on the assumption that complete privacy can be guaranteed. Choose the category based on the actual needs and the configuration dispatch can confirm.
Consider splitting a large load
Separate vehicles may be more appropriate when people and equipment exceed one vehicle’s suitable capacity. Ask for a proposal rather than removing bags from the written request to fit a category. If the team splits, allocate passengers and luggage deliberately and identify one contact per car. Decide whether both vehicles have the same destination and whether they need to arrive together. Each movement should be clearly confirmed with its own practical instructions.
Update the manifest before travel
If bags are added after confirmation, notify dispatch early enough to review the arrangement. An extra display case or collection of event materials can change the vehicle requirement. Keep the final passenger and luggage list with the journey reference. The agreed fare is provided on request for the confirmed service; it should not be inferred from a different route or a photo of a vehicle on the website. Tell the team which arrangement has actually been accepted.
Questions about this journey
Does a seven-seat vehicle always fit seven large suitcases?
No. Seating and luggage capacity must be assessed together for the actual vehicle.
Can we add presentation equipment after booking?
Notify dispatch and obtain confirmation that the revised load can be accommodated.
Can two cars serve one team?
Request a coordinated proposal with clear passenger, luggage and destination allocations.